RULE NUMBER: Policy 2.041.

PURPOSE AND EFFECT: To update the District's procedures for maintaining public records and fulfilling public-records requests.

SUMMARY: This proposed revision will update and clarify District procedures for maintaining public records in accordance with the District's records-retention schedule; provides guidance for fulfilling public-records requests; revises the schedule of fees pursuant to F.S. 119.07(1); explains the special services charge for extensive use of technology resources and/or clerical/supervisory assistance; sets forth guidelines for handling requests for certain classes of documents and computer data; provides for redaction of exempt and confidential information; summarizes the most common exemptions and confidentiality requirements.

SPECIFIC RULEMAKING AUTHORITY: §§ 230.22(2); 230.23(22); 230.23005(6), Fla. Stat.

LAWS IMPLEMENTED: §§ 112.3188; 119.01; 119.07; 119.072; 119.08; 119.083; 119.084; 119.085; 119.011(1); 121.031(5); 228.093; 230.23(1), (4)(m)5, (11); 230.2316(8); 231.262(4); 231.291; 232.23; 235.054; 237.40(4); 447.605; 760.50(5), Fla. Stat.; Ch. 95-399 § 2, Laws of Fla.

SUMMARY OF STATEMENT OF ESTIMATED REGULATORY COST (IF ONE HAS BEEN PREPARED): None. Any person who wishes to provide information regarding a statement of estimated regulatory costs, or to provide a proposal for a lower cost regulatory alternative, must do so in writing within 21 days of the publication of this Notice.

TEXT OF PROPOSED RULE: Is available from the District's web site at www.SchoolBoardPolicies.com/revisions.htm.

CONTACT PERSON: Nat Harrington, 3336 Forest Hill Blvd. B-102, West Palm Beach, FL 33406.

PERSON ORIGINATING THE PROPOSED REVISION: Bruce Harris, Esq.

SUPERVISOR OR PERSON WHO APPROVED THE PROPOSED RULE: Dr. Art Johnson.

DATE PROPOSED RULE WAS APPROVED BY THE SCHOOL BOARD: September 9, 2002.

PROPOSED RULE DEVELOPMENT NOTICE WAS PUBLISHED: September 2, 2002, in the Palm Beach Post.

HEARING INFORMATION: Adoption of the proposed Policy is expected to be considered at the Board's Special Meeting on Policies on October 14, 2002 in the Board Chambers at 3300 Forest Hill Blvd., West Palm Beach, Fla. The meeting is open to the public.