School Board of Palm Beach County

RULE TITLE: Authorized Travel Expense Reimbursement.

RULE NUMBER: Policy 6.01.

PURPOSE AND EFFECT: To update standards and procedures for approval and reimbursement of in-county and out-of-county/out-of-state travel necessary for the business of the District.

SUMMARY: Updates the rule with provisions such as: adopts reimbursement rates differing from State rates for subsistence and mileage, as allowed by the 2003 amendment to Fla. Stat. § 112.061(14)(a)3; mileage reimbursement rates will track the IRS rates in effect at the time of the travel; subsistence rates will be in line with rates of other local government entities that have revised their rates under the statutory amendment; per diem rates will remain as specified in Fla. Stat. § 112.061(6)(a)1; certain direct vendor prepayments will be allowed in some situations such as when cost-savings would result to the District, a discount is available for earlier payment, or an earlier payment is required for a reservation; and requirements for documentation of incidental expenses are brought in line with the similar State policy. SPECIFIC RULEMAKING AUTHORITY: §§ 1001.41(2); 1001.43(2), 112.061(9)(b), Fla. Stat.

LAWS IMPLEMENTED: §§ 112.061; 1001.32(2); 1001.41(1); 1001.42(11)(a); 1001.43(2), Fla. Stat.

SUMMARY OF STATEMENT OF ESTIMATED REGULATORY COST (OPTIONAL, IF ONE HAS BEEN PREPARED): None. Any person who wishes to provide information regarding a statement of estimated regulatory costs, or to provide a proposal for a lower cost regulatory alternative, must do so in writing within 21 days of the publication of this Notice.

TEXT OF PROPOSED RULE: Is available from the District's web site at www.SchoolBoardPolicies.com/revisions.htm.

CONTACT PERSON: Hope Wilkerson, 3300 Forest Hill Blvd., West Palm Beach, FL 33406.

PERSONS ORIGINATING THE PROPOSED REVISION: Joe Moore and Hope Wilkerson.

SUPERVISOR OR PERSON WHO APPROVED THE PROPOSED REVISION: Dr. Art Johnson.

DATE PROPOSED REVISION WAS APPROVED BY THE SCHOOL BOARD: April 19, 2004.

PROPOSED RULE DEVELOPMENT NOTICE WAS PUBLISHED: March 29, 2004 (and Notice of Change on April 9, 2004), in The Palm Beach Post.

PUBLIC HEARING NOTICE: Adoption of the proposed rule is anticipated to be considered at the School Board's Special Meeting on Policies on May 24, 2004, anticipated to begin at 2:15 p.m., in the Board Chambers at 3300 Forest Hill Blvd., West Palm Beach, Fla. The meeting is open to the public.