School Board of Palm Beach County

RULE TITLE: Purchasing Department.

RULE NUMBER: Policy 6.14.

PURPOSE AND EFFECT: To update and clarify procurement procedures for commodities and contractual services other than construction.

SUMMARY: The revision makes amendments such as: includes provisions required by State Board of Education Rule 6A-1.012 and provisions for online and electronic procurement such as the District purchasing card; raises the threshold for certain competitive procurements to $25,000 to be in line with state law; delegates to the Superintendent or designee the authority to approve all contracts arising from price-based bids or quotes; delegates authority to department heads to approve purchases of contractual services up to $2,500; incorporates the substance of, and calls for the repeal of, Policies 2.51 and 6.145 concerning consultant contracts; expands and clarifies bid protest procedures consistent with state law.

SPECIFIC RULEMAKING AUTHORITY: §§ 1001.41(2); 1001.42(22); 1001.43(2), Fla. Stat.

LAWS IMPLEMENTED: §§ 119.07(3)(m); 120.57(3); 255.0516; 255.25(3)(c); 286.0115; 287.017(1)(b); 287.042(2)(c); 287.057(5)(a), (5)(c); 1001.32(2); 1001.41(1), (4), (5); 1001.42(10)(i), (j); 1001.51(11)(i); 1006.27; 1010.04; 1011.06, Fla. Stat.; Fla. Admin. Code Chapter 28-110 and Rule 6A-1.012; Federal OMB Circular A-102.

SUMMARY OF STATEMENT OF ESTIMATED REGULATORY COST (OPTIONAL, IF ONE HAS BEEN PREPARED): None. Any person who wishes to provide information regarding a statement of estimated regulatory costs, or to provide a proposal for a lower cost regulatory alternative, must do so in writing within 21 days of the publication of this Notice.

TEXT OF PROPOSED RULE: Is available from the District's web site at www.SchoolBoardPolicies.com/revisions.htm.

CONTACT PERSON: Sharon Swan, 3300 Forest Hill Blvd., West Palm Beach, FL 33406.

PERSONS ORIGINATING THE PROPOSED REVISION: Sharon Swan and Joe Moore.

SUPERVISOR OR PERSON WHO APPROVED THE PROPOSED REVISION: Dr. Art Johnson.

DATE PROPOSED REVISION WAS APPROVED BY THE SCHOOL BOARD: April 19, 2004.

PROPOSED RULE DEVELOPMENT NOTICE WAS PUBLISHED: March 29, 2004 (and Notice of Change on April 9, 2004), in The Palm Beach Post.

PUBLIC HEARING NOTICE: Adoption of the proposed rule is anticipated to be considered at the School Board's Special Meeting on Policies on May 24, 2004, anticipated to begin at 2:15 p.m., in the Board Chambers at 3300 Forest Hill Blvd., West Palm Beach, Fla. The meeting is open to the public.