Title: P5 Renewal of Agreement with RFP Depot. LLC

Recommendation:

I recommend the renewal of the Agreement with RFP Depot, LLC for the FY07 school year and authorize the Superintendent and Board Chairman to sign all necessary documents.

Description:

P5  Approve the renewal of the Agreement with RFP Depot, LLC to provide a web-based electronic bidding system for the not-to-exceed amount of $72,000.

·      RFP Depot, LLC was designed by public purchasing professionals, vendors and technical staff to create a  system to use for soliciting bids electronically.

·       At the April 21, 2004 Board meeting, the Board approved the Agreement with RFP Depot, LLC for the Purchasing Department to begin using their services.

·       The Purchasing Department would like to renew the Agreement with RFP Depot, LLC for the next fiscal year from July 1, 2006 through June 30, 2007.

·       The cost per month will be $6,000 per month.                                           

·      The Purchasing Department plans to move this functionality into the solicitation portion of the Strategic Sourcing Module of PeopleSoft during the Phase II implementation.

Financial Impact:
The financial impact to the District Budget is estimated at $72,000.  The source of funds is the Purchasing Department Operating Budget.

For Additional Information, contact:

Joseph M. Moore (moorej@palmbeach.k12.fl.us)

Sharon Swan

Attachments (list):
RFP Depot Contract.pdf
RFP Depot Legal Checklist.pdf
RFP Depot Beneficial Interest.pdf
Q&AP5.doc