Title: P1 Maintenance Agreement with Xerox Corporation

Recommendation:

I recommend approval of the hardware equipment maintenance agreement with Xerox Corporation for the centralized printing schedule and authorize the Superintendent and Board Chairman to sign all necessary documents.

Description:

P1   Approve the purchase of the hardware equipment maintenance agreement with Xerox Corporation for the centralized printing schedule in the not-to-exceed amount of $360,000.

·     This maintenance agreement provides service on two (2) centralized, high volume / high quality printers. The printers were purchased on February 7, 1997 and September 13, 2001 from State Contract #250-05-97-01.

·      These state-of-the-art printers utilize software that creates specialized designed forms for District-wide printing, thus eliminating the need to purchase expensive pre-printed forms and reducing the total Cost of Ownership (TCO).

·     These printers provide printing services for schools, departments and District personnel including: student applications, report cards, student schedules, registration forms, testing diagnostic testing forms, grading scanner sheets, payroll and vendor checks and W2 forms.

·      Contract period is in effect from January 1, 2006 through December 31, 2009.  The estimated cost for the 36 month period is $360,000.

·      Copy of Agreement is attached.

Financial Impact:
The financial impact to the District Budget is estimated at $360,000 for the three-year contract period.  The source of funds is the Information Technology, Information Processing Department budget.

For Additional Information, contact:

Joseph M. Moore (moorej@palmbeach.k12.fl.us)

Linda Maindord

Attachments (list):
Xerox Contract.pdf
Xerox Legal Checklist.pdf