| Special Meeting/Workshop - No Division Assigned |
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Title: Recommendation: I recommend that the School Board approve the contract between the School Board of Palm Beach County and Cognos, Inc. at a cost of $1,051,667 to the District. Description: P1 Cognos, Inc. The Educational Data Warehouse (EDW) Team has Cognos licenses for the development and production of EDW reports for use only by district and school-based administrators and a small number of teachers. During FY08, access will be provided to 100% of the district's teachers to customized web-based EDW reports. This roll-out to teachers presents the need for a district-wide enterprise license and upgraded software. Specifically, we need to: · Purchase a Cognos enterprise license and upgrade to Cognos 8 at a cost of $347,667. An enterprise solution will enable the district to run the Cognos software on an unlimited number of centrally-based servers. This purchase is necessary for EDW teacher roll-out to all district teachers beginning FY08. · The attached Cognos Order Agreement also lists an annual charge of $178,034.09 under Support Renewal. The Board previously approved the recurring annual charge for Support Renewal and maintenance for Cognos licenses and software; therefore, Board approval is not being requested a second time. The Support Renewal will now be a higher annual charge due to the purchase of the enterprise license and the upgrade to Cognos 8 software. · The conversion to an enterprise environment and Cognos 8 is a comprehensive and complex upgrade consisting of installation, configuration, testing and knowledge transfer; therefore, in the event the EDW team needs assistance to complete the implementation on time for the teacher roll-out at the beginning of the upcoming school year, we are asking for a contingency of $320,000. The purpose is to enable the EDW team to use Cognos Consulting Services to expedite the implementation. · Note: Zero dollars were used of the previous EDW requested contingency funds under board item CC7: Consultant Contract for Cognos Corporation, dated May 17, 2006. · One other aspect to the successful implementation of the teacher roll-out is to streamline the data extraction and data load processes (Decision Stream) crucial to the performance of EDW. As a result, the EDW team will require Cognos Consulting Services in the amount of $384,000. Financial Impact: For Additional Information, contact: Ann Killets Marc Baron Attachments (list):
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