Title: PM2 Berkshire ES Project Modifications

Recommendation:

I recommend the School Board ratify Project Modifications in the amount of $523,445.00 and the addition of 110 consecutive calendar days, for Berkshire Elementary School, Modernization Project #0601-8298, and authorize the Chairman and Superintendent to execute all related contract documents.

Description:

This project modification contains the following items:

Item #1

• CCD #1 for the addition of twenty-nine (29) consecutive calendar days.
• Description: Delay in receiving the Pre-cast Roof-T’s
• Cause: School District Requested - Due to a delay in processing the direct pay invoice, the manufacturer refused to ship the item.
• Justification: The District had a direct agreement with the vendor and a delay with processing the invoice resulted in materials being held up thus delaying the project at no fault to the construction manager.  A new invoice tracking system has been put in place to avoid this problem in the future.  

Item #2

• CCD #2 for the addition of eight (8) consecutive calendar days.
• Description: Delay in delivery of variable frequency drive devices.
• Cause: School District Requested - The Commissioning Agency, which works directly for the School District, instructed Consultant not to deliver devices.
• Justification: Commissioning agency had concerns regarding the effectiveness of drives on the HVAC system.  This held up work on the HVAC system, which was on the critical path at the time.  The concerns were satisfactorily addressed, and the commissioning agents have been instructed on how to address future concerns to avoid similar delays.

Item #3

• CCD #3 in the amount of $7,048.00
• Description: Relocate the multimedia cabinet from the stage and add a motorized projection screen.
• Cause: School District Requested -The Principal considered the location not suitable and requested a location on the north wall of the cafeteria.
• Justification: The screen could not be viewed from the media cabinet control area which would have made it difficult for the person at the controls to follow the presentation.

Item #4

• CCD #4 in the amount of $4,276.00 and the addition of forty-four (44) consecutive calendar days.
• Description: Install additional electrical panels at two (2) locations.
• Cause: Design Error – The number of circuits per plans could not be accommodated in the panel prescribed in the drawings and a second panel had to be added in two buildings.
• Justification: The additional panels were necessary to facilitate the required electrical demands.

Item #5

• CCD #5 in the amount of $171,933.00
• Description: Electrical modification.
• Cause: School District Requested
• Justification: Mandated as a result the phased GMP.

Item #6

• CCD #6 in the amount of $5,100.00.
• Description: Electrical error.
• Cause: Design Error – Combination starters were added as a result of the design error to make the equipment operate correctly.
• Justification: The electrical engineer designed the units with variable frequency drive units, when the actual requirement should have been starter driven.

Item #7

• CCD #7 in the amount of $41,000.00
• Description: Power and data improvements.
• Cause: School District Requested - Add power and data in Teacher planner area, Skills Lab Building C, Administrative SAC storage, golf cart storage, and copy machine, Planning Building B.
• Justification: These changes were made to comply with current Ed Specs and design criteria now in effect.

Item #8

• CCD #8 in the amount of $6,293.00
• Description: Electrical modifications.
• Cause: School District Requested -The After School Program was relocated to a secure area.
• Justification: The relocation resulted as a concern of school safety.

 Item #9

• CCD #9 in the amount of $4,784.00
• Description: Electrical Modifications.
• Cause: Design Omission - At five (5) locations additional electrical circuitry was added to facilitate the required refrigeration equipment.
• Justification: Circuitry was not shown on original drawings.

 Item #10

• CCD #11 in the amount of $1,629.00
• Description: Add a floor box in room 1-202A
• Cause: Design Omission.
• Justification: The teacher’s workroom 2^nd floor Building B, had no power to the work table. A floor box has to be added to supply power.

 Item #11

• CCD #12 in the amount of $3,694.00
• Description: Replace the minimally acoustical ceiling tiles with a higher acoustically rated tile in the Music Room.
• Cause: Design Omission
• Justification: Required per the educational specification, but omitted by the Architect.

 Item #12

• CCD #13 in the amount of $8,096.00
• Description: Add projection in the Principal’s and counselor’s conference room.
• Cause: School District Requested
• Justification: To comply with current Ed Specs.

 Item #13

• CCD #14 in the amount of $6,135.00
• Description: Add drinking fountain to play ground area.
• Cause: Design Omission.
• Justification: Design criteria requirement

 Item #14

• CCD #15 in the amount of $129,424.00 for the addition of twenty-nine (29) days consecutive calendar days.
• Description: Additions to general conditions to coincide with Project Controls approved time extension.
• Cause: Contractor Requested.
• Justification: Extended contract time request were approved creating the necessity for extended general conditions.

 Item #15

• CCD #16 in the NTE amount of $134,033.00
• Description:
• Fence & electrical boxes at playground $2,000.00
• UL rated doors at stairwells upgrade to 90 minute door $1,500
• Chase wall in stairs required by Building Department $2,000
• Downspouts at Building B connection to storm line 10,000.00
• Reload bank generator $1,500.00
• Add door closers $400.00
• Add gate closers at playground $5,000.00
• Replace climbing ladder at playground $3,000
• Remove conduit in stairs $3,000
• Add fire extinguisher $500.00
• State Elevator Inspector comments $3,000.00
• Remove LP tank compound after natural gas provided by Florida Public Utilities $2,200
• Patching, repair and cleanup for RFCO’s $20,000
• VCT at main communication room required by School District Data/Telephone section $1,500
• Add sidewalk at south side $4,800
• Shaft wall at mechanical room life safety conflict $4,500
• Relocate EMS cabinets per Wisch & Jackson $1,500
• Install exterior sink at art lab patio $1,500
• Building D water damage repair from broken fire sprinkler $55,333.00
• Add door in Administrative suite $8,000.00
• Lockers for kitchen staff $2,000.00
• Fence closure at bike storage $800.00
• Cause: School District Requested.
• Justification: Complete items for project closeout.

Financial Impact:

The Financial Impact to the Project’s Budget is $523,445.00.

For Additional Information, contact:
Joseph M. Moore (moorej@palmbeach.k12.fl.us)
Joseph M. Sanches

Attachments (list):
Berkshire ES Budget History.pdf
Berkshire ES Site Plan.pdf
Berkshire ES Data Panel.pdf
Berkshire ES CSR Analysis.pdf
Berkshire ES Facility List.pdf