Title: PM2 Bak Middle School of the Arts Project Modifications

Recommendation:

I recommend the School Board ratify Project Modifications in the amount of $417,007.00  and the addition of one hundred five (105) calendar days for substantial completion and seven hundred sixty-one (761) calendar days for final completion of the buildings, and three hundred thirty (330) calendar days for final completion of the athletic fields, to Balfour Beatty, for the Bak Middle School of the Arts,  Modernization Project #2511-8286, and authorize the Chairman and Superintendent to execute all related contract documents.

Description:

This project modification contains the following items:

Item #1

• CCD #5 in the amount of $111,511.00.
• Description:  Add exterior door to staff dining room, additional HVAC capacity to the kiln room, 2nd means of egress from the choral room, event striping of the track, revise gates at scene shop mezzanine, shroud over exhaust louver at art patio, and stair nosing in studio theatre.
• Cause:  School District Requested
• Justification:  Presently the staff must enter the cafeteria through the student area, the kiln room was designed for one kiln and the school has three, and the choral room was designed for 49 or less students and their typical choral classes have 60 to 70 students, and the track only has lane striping.  The gate at the scene shop mezzanine and the stair nosings are safety issues.  The shroud over the exhaust louver is to prevent blowing rain from entering the building. 

Item #2

CCD #6 in the amount of $305,496.00.

• CCD #6a
• Description:  Additional general conditions, Builders Risk insurance, and construction phase fee for CCDs 002 and 004 (site revisions).
• Cause:  Outside Agency
• Justification:  Per the CM@Risk contract, the Construction Manager is entitled to additional OH&P when contract changes exceed $300,000.  In addition, the Construction Manager was entitled to additional time and associated general conditions, Builders Risk insurance, and construction phase fee for CCDs 002 and 004.

• CCD #6b
• Description:  Revise the ladder to the control booth and the lighting in the studio theatre, and the handicap stall in the restroom in the gym lobby.
• Cause:  Design Omission
• Justification:  The studio theatre changes are safety items and the restroom modification is an ADA issue.

Item #3

• CCD #7 for the addition of one hundred five (105) calendar days for substantial completion and six hundred thirty-five (635) calendar days for final completion.

• CCD #7a
• Description:  Extend the project schedule by seventy-seven (77) non-compensable calendar days.   Revise the substantial completion date from September 26, 2005 to December 12, 2005 and the final completion date from October 26, 2005 to January 11, 2006 for the buildings.  Revise the final completion date from February 28, 2006 to May 16, 2006 for the athletic fields.
• Cause:  Contractor Suggested
• Justification:  The auditorium was originally designed as a future addition that would be incorporated into the one-story administration building when the sales tax referendum was approved.  It was planned to extend the one-story building tilt-walls higher with masonry block when the auditorium project was approved.  The sales tax referendum was approved prior to the administration building walls being poured.  The contractor suggested increasing the height of the tilt walls to the full height of the auditorium and the architect agreed this would give a more uniform appearance to the auditorium and would match the rest of the school.  The braces required to erect for the multi-story auditorium tilt walls needed to be anchored within the one-story administration area which prevented the installation of the roof and subsequently the interior finishes in the administration building until they were removed.

• CCD #7b
• Description:  Extend the project schedule by twenty-eight (28) non-compensable calendar days.  Revise the substantial completion date from December 12, 2005 to January 9, 2006 and the final completion date from January 11, 2006 to February 8, 2006 for the buildings.   Revise the final completion date from May 16, 2006 to June 13, 2006 for the athletic fields.
• Cause: Unforeseen Condition
• Justification:  Hurricane Wilma's initial impact due to FPL power outages was ten (10) days.  The project was further impacted by eighteen (18) days because a lightning strike during the storm hit the transformer in Building #4.

• CCD #7c
• Description:  Extend the project schedule by two hundred twenty-five (225) compensable calendar days.  Revise the final completion date from June 13, 2006 to January 24, 2007 for the athletic fields.
• Cause:  Outside Agency
• Justification:  The City of West Palm Beach and three neighborhood associations requested that stacking lanes be provided onsite to reduce traffic congestion on North Shore and Echo Lake during parent drop-off and pick-up.

• CCD #7d
• Description:  Extend the project schedule by six hundred fifty-six (656) calendar days, ninety (90) of which were compensable.  Revise the final completion date from February 8, 2006 to November 26, 2007 for the buildings.
• Cause:  School District Requested
• Justification:  The changes included adding an exterior door to the staff dining room, additional HVAC capacity to the kiln room, and a second means of egress from the choral room.  Presently the staff must enter the dining area through the student cafeteria, the kiln was designed for one kiln and the school has three, and the choral room was designed for 49 or less students and their typical choral classes have 60 to 70 students.  Although the work was identified in 2006, it could not be completed until the summer of 2007.

Financial Impact:

The financial impact to the Project’s Budget is $417,007.00.

The source of funds is the project budget as approved by the Board in the FY 2008 Five-Year Plan.

For Additional Information, contact:
Joseph M. Moore (moorej@palmbeach.k12.fl.us)
Joseph M. Sanches

Attachments (list):
Bak Modernization Budget History.pdf
Bak Modernization Site Plan.pdf
Bak Modernization Data Panel.pdf
Bak Modernization CSR Analysis.pdf
Bak Modernization Facility List.pdf