RULE TITLE: District Personnel Files.

RULE NUMBER: Policy 3.08.

PURPOSE AND EFFECT: This policy is to ensure that employee information maintained in personnel files is accurate, relevant, and safe from improper disclosure and complies with applicable laws.

SUMMARY: An official personnel file will be maintained by the Superintendent or designee for each person employed by the District. For the purposes of this policy, the term “personnel file” shall mean all records, information, data, or materials maintained by the District, in any form or retrieval system whatsoever, with respect to an employee, which is uniquely applicable to that employee whether maintained in one or more locations.

SPECIFIC AUTHORITY: Fla. Stat. § 1001.41, 1001.42, 1001.22, 1012.23.

LAWS IMPLEMENTED: Fla. Stat. §§ 112.08(7), 441.85(10), 1001.43, 1012.31; 34 CFR 99 (FERPA), 45 CFR 164 (HIPAA).

SUMMARY OF STATEMENT OF ESTIMATED REGULATORY COST (optional, if one has been prepared): None prepared. Any person who wishes to provide information regarding a statement of estimated regulatory costs, or to provide a proposal for a lower cost regulatory alternative, must do so in writing within 21 days of the publication of this Notice.

CONTACT PERSON: Melinda Wong, 3300 Forest Hill Blvd., West Palm Beach FL 33406.

PERSON ORIGINATING THE PROPOSED RULE: Melinda Wong.

THE PRELIMINARY TEXT of the proposed rule may be obtained promptly without cost from the School District's web site at www.SchoolBoardPolicies.com/revisions.htm .

SUPERVISOR OR PERSON WHO APPROVED THE PROPOSED RULE: Dr. Art Johnson.

RULE DEVELOPMENT NOTICE WAS PUBLISHED: November 25, 2009, in The Palm Beach Post.

DATE PROPOSED RULE WAS APPROVED BY THE SCHOOL BOARD: December 9, 2009.

PUBLIC HEARING NOTICE: Adoption of the proposed rule is anticipated to be considered at the School Board's Special Meeting on Policies on March 3, 2010, anticipated to begin at 3:00 p.m. (an approximate time, as the actual start time may vary earlier or later) in the Board Chambers at 3300 Forest Hill Blvd., West Palm Beach, Fla. AGENDA: An agenda will be available by February 24, 2010 on the District's Web site. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this hearing is asked to advise the agency at least 48 hours in advance by contacting the Board clerk at 434-8139. A person may submit written comments (12 copies) about the proposed action to the clerk no later than the time of the public hearing. This hearing is open to the public.

Publish: February 3, 2010