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New Business - Purchasing

Title: P1 RFP for Relocatable Modular Classroom Buildings

Recommendation:

I recommend approval of additional estimated expenditure on Term Contract 03C-005FJ, RFP for Relocatable Modular Classroom Buildings, and authorize the Superintendent and Board Chairman to sign all necessary documents.

 

Description:

Approve additional estimated expenditures on Term Contract 03C-005FJ, RFP for Relocatable Modular Classroom Buildings.

 

·       Vendor Name:  Royal Concrete Concepts

 

·        Original Estimated Expenditure:  $30,000,000

 

·       Type of Contract:  Fixed Unit Price.    No total expenditure is guaranteed.

 

·       Originally Presented to Board:  March 12, 2003      Agenda Item:  13A-1

 

·       Original Contract Period:  March 13, 2003 through March 12, 2006

        

·       Purchase Orders Issued:  $28,134,403

         Requisitions Pending:       $1,234,496

                 

·      The revised estimated expenditure is requested to be increased by $10,500,000 for a total of $40,500,000. The current budget has sufficient funds to cover estimated costs in the fiscal year.  No additional budget funds are required.

 

·      Reason for Increase:  This request for the purchase of additional concrete, modular classrooms is being submitted in order to meet the standards of the No Child Left Behind Act (NCLB) and Classroom Size Reduction.   The District anticipates the purchase of 150 concrete, modular classrooms at $70,000 each for the fiscal year 2006.  The prices remain the same as those awarded on March 12, 2003. 

 

·       If a new Request for Proposal was solicited at this time, the cost would be 5% – 7% higher due to the increased cost of materials, i.e., steel and concrete.   The steel and concrete market is very volatile at this time.

                                                                                     

                                                                          

Financial Impact:
The financial impact to the Capital Budget is estimated at $10,500,000.  The source of funds is the Capital Budget for the Maintenance and Plant Operations Department.

For Additional Information, contact:

Joseph M. Moore (moorej@palmbeach.k12.fl.us

Martin Mets

Attachments (list):
RFP 03C-005FJ Tabulation.pdf
RFP 03C-005FJ Document.pdf
RFP 03C-005FJ Vendor List.pdf
Q&A.doc
Q&A.doc
CSR Summary.pdf

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