Title: P5 RFP 00C-010J, Installation, Repair &/or Purchase of A/C Systems

Recommendation:
I recommend approval of the extension of RFP 00C-010J for the Installation, Repair and/or Purchase of Air Conditioning Systems and authorize the Superintendent and Board Chairman to sign all necessary documents

Description:

Approve the extension of RFP 00C-010J, Installation, Repair and/or Purchase of Air Conditioning Systems.  

·      Request for Proposal No. 00C-010J was awarded by Board action on May 17, 2000, to Carrier Commercial Service, Farmer & Irwin Corp., Flo-Rite, Inc., Hawthorne Industries, Hill York Service, Precision Air Systems, Inc., South Florida Trane Service, Southeastern Chiller, Stokes Mechanical Contractor, Inc., Wright Superior and York International for three years from May 18, 2000 through May 17, 2003 with the option to renew for two addi­tional one-year periods.

·      By Board action on April 23, 2003, the first option to renew contract was exercised for the period May 18, 2003 through May 17, 2004.  The second and final option to renew was exercised for the period May 18, 2004 through May 17, 2005.  The contract period for the extension will be May 19, 2005 through June 18, 2005.

·      Per Special Condition 5.0 TERM OF CONTRACT/RENEWAL, this contract may be extended for 90 days. This contract will be extended for 30 days in order to develop new RFP specifications and rebid.  These companies agreed to honor this condition when they signed their original bid.

·      All terms, conditions, pricing of existing contract will remain the same for the extension period.

Financial Impact:
The previously approved estimated expenditure is sufficient to cover this extension.  The source of funds is the Maintenance and Plant Operations / Program Management Departments budgets.

For Additional Information, contact:

Joseph M. Moore (moorej@palmbeach.k12.fl.us)

Martin Mets

Attachments (list):
00C-010J Tabulations.pdf
00C-010J Document.pdf
00C-010J Vendor List.pdf