Title: P3 Agreement with Perfect Commerce

Recommendation:

I recommend the School Board approve the Master Services Agreement with Perfect Commerce for Managed Content Services and authorize the Chairman and Superintendent to execute all related documents.

Description:

This recommendation is being made to outsource the catalog management and purchasing marketplace operation to Perfect Commerce as supported by best practices.

Perfect Commerce will work with the District’s vendors to establish a web based marketplace with awarded vendors discounted pricing, pictures and product information in order that the schools and departments can easily shop, compare and save money by always make their purchase from the awarded vendor who offers the best price and fit for their need.  This information will be placed in an on-line shopping cart and then be brought electronically back into Peoplesoft in order to get approvals, check budgets and create purchase orders.

Perfect Commerce will fully host this site including disaster recovery services.  This contract includes a service level agreement  ensuring availability of their site with penalties built in for any unfavorable variables. The term of the Agreement is January 3, 2006 - June 30, 2011.

Perfect Commerce is a Peoplesoft partner and has a certified interface to ensure data integrity and ease of integration.

Financial Impact:
The financial impact to the District is approximately $115,000 for the first 18 months plus an additional $75,000 per year thereafter supporting 75 vendors at a time in the marketplace.  Expansion of vendors will require an additional $1000 per vendor the first year and $500 each year thereafter, if needed.

For Additional Information, contact:

Joseph M. Moore, moorej@palmbeach.k12.fl.us

Lata Guntur, Director of Information Processing

Sharon Swan, Director of Purchasing

Attachments (list):
Perfect Commerce Checklist.pdf
Q&AP3.doc
Perfect Commerce Agreement.pdf