Page 47 - School Bus Operators and Attendants Handbook

Florida Department of Education School Bus Driver Records System

Once employed, all drivers’ information is entered into this automated system. Any data entry
against your license number will result in an automatic printout of your driving record, which will
be reviewed immediately by the Transportation Safety & Training Section.

Self-Reporting of New Arrests and Convictions by School District Employees

School Board Policy 3.13 requires that all employees report any convictions, arrests and/or
criminal charges, including criminal traffic violations, to their immediate supervisor within forty-
eight hours of the arrest and/or conviction.

In addition, district employees who drive district owned/operated or controlled vehicles, or who
are required to have a driver’s license or commercial driver’s (CDL) for employment purposes, are
required to report minor traffic violations within forty-eight (48) hours when they occur in any
vehicle (including personal), and within twenty-four (24) hours when they occur in a school district
vehicle, including a bus.

Reports must be made in writing with the appropriate documentation. The outcome, or final
disposition, of any these arrests, charges, court cases, or citations must also be reported in writing.

Pre-Trip Inspection Form (PBSD # 0454)

This form must be turned in after each morning and afternoon runs, even if nothing is deemed as
a defect with the bus or its equipment. There is a designated area in each Transportation Facility
where the form is to be submitted. If there is a defect with the bus, follow the below steps:
 Complete the Pre-Trip Inspection Form and submit it to the designated person in his/her facility
each time a defect or malfunction is found
 Note each problem or malfunction on the form
 Do not drive the bus if a defect or malfunction is found during the pre-trip inspection which is
unsafe, may damage the bus, compromise student safety, or which could cause a violation of
traffic laws
 Notify your coordinator immediately if there is a concern, problem, and/or malfunction with the
bus. The mechanic will determine if the bus needs to be “downed”, i.e. taken out of service

Commercial Driver’s License (CDL) Drug and Alcohol Clearinghouse (Clearinghouse)

The Federal Motor Carrier Administration (FMCSA) established the Commercial Driver’s License
(CDL) Drug and Alcohol Clearinghouse (Clearinghouse). This new database contains information
pertaining to violations of the U.S. Department of Transportation (DOT) controlled substances
(drug) and alcohol testing program for holders of CDLs.

The Clearinghouse rule requires FMCSA-regulated employers, medical review officers (MROs),
substance abuse professionals (SAPs), consortia/third party administrators (C/TPAs), and other

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Accident and Other Reporting Procedures