Page 7 - FDLRS Focus Winter 2021

EdPlan Our New IEP Sytem

Specialized Educational Management System - EdPlan

The purpose and goals of the edPlan system is to implement and integrate a
web-based, hosted Specialized Educational Management System. The system
includes Individual Education Plan (IEP), Educational Plan for the Gifted (EP),
Private School Service Plan (PSSP), and 504 modules as well as Behavior Threat
Assessment module managed by the Department of Safe Schools. The edPlan ESE
modules, are currently in use by both District and Charter school staff and includes
all active students. The system provides a comprehensive platform tracking students
as they progress through the process of eligibility determination to discontinuation of services. Implementation
of the edPlan system began with the training of district resource teachers in December 2019 to build capacity
to directly support the 40 pilot schools, which began working in the system in January 2020. Training with
district and school coordinators were held live to ensure hands on practice and use of the system. In addition,
live training opportunities were provided for psychologists, therapists and itinerant service providers. 32 Prior
to COVID-related school closures; 25 live sessions were scheduled for the identified staff. In spite of school
closure, the department was able to reach the goal of ensuring training opportunities for staff were made
available to all despite COVID, utilizing virtual and prerecorded training tools, regularly scheduled technical
support sessions and office hours as well as individual and small group training as required to support schools
moving forward in the digital system. During the months of May 2020 to July 2020, 90 live virtual training
sessions were scheduled with over 2,000 school based, regional, and district staff participating. All sessions
were recorded and video modules are available for reference at any time allowing sustainable future training.
Forty-five technical support sessions were held from April 2020 to December 2020 and ongoing support is
provided via the district eSupport system. The department participated in the annual technology conference,
presenting sessions for various groups on the use of the edPlan system. An overview presentation was provided
to the ESE committee of the Classroom Teacher Association. In addition, a demonstration of the system
was provided to a group of attorneys at the request of the legal department to ensure all were aware of the
implementation of the system. Community/parent sessions were also held via FDLRS/ESE Parent University
to demonstrate the development of educational plans in the new system. FDLRS provided tech support with
weekly planning meetings to help the system go live and training sessions.

Volume 42 Issue 1 Page 7