Page 2 - TIME Newletter Winter 2017 Edition

In Touch
IN THIS
ISSUE
In Touch with the CIO ..........2-3
Going Wireless .........................4 to complete annual IT security awareness training to meet security audit
Charter Schools Use Portal ....5
District Awarded Grant............5
Google Apps Rebranded ........6
TRIRIGA Knowledge Base......6
Chromebook News ..................7
Teacher Evaluation Support ...8
Policy 3.29 Training ..................8
HBCU Recruitment Tour ..........8
Congratulations Natasha!.......9
Kudos ................................10-13 3,700 desktop computers were provided to high school and alternative school
New IT Staff ............................ 13 with capital dollars allocated in the FY17 adopted budget, to cover the $5.5 million
Page 2
With the CIO
Welcome to the Winter 2017 edition of Technology in Motion for Education (TIME). I
would like to take this opportunity to wish our readers a very Happy New Year and
continued success.
As we approach the new tax year, we would like to remind our users about security
awareness, and the importance of keeping their personal information safe. Cyber
criminals have been very active world-wide to obtain personal information using
different methods, not limited to just email phishing. I would like to remind you to take
extra precaution if you receive a phishing email message asking for your personal
information.
To ensure that our employees are aware of technology security and usage, there
are two mandatory training courses required for employees who use computers
and technology as part of their jobs, including temporary and part-time staff. Both
courses are accessed through PeopleSoft eLearning and each are eligible for two in-
service points. The deadline for completion of both courses is Monday, May 15, 2017.
More details are provided in District Bulletin #E 17-205 CFO. Additional details on
the training:
1. Annual Training – IT Security Awareness: All District employees are required
compliance and best practices. This training enlightens employees on the best
security methods to protect personal and District data from unauthorized access
or phishing. Security awareness training enrollments begin Wednesday, February
22, 2017.
2. Refresher Training: On Policy 3.29 – Acceptable Use of Technology by
Employees. The changes to Policy 3.29 were adopted by the School Board on
May 4, 2016, and the corresponding course is now updated to reflect new rules
and guidelines. Policy 3.29 training enrollments began Monday, January 30,
2017. All District employees are automatically enrolled in both courses.
The Information Technology (IT) Division recently completed the deployment of
16,500 Chromebook devices to elementary schools and middle schools. In addition,
teachers. The District utilized FLDOE Digital Classroom Plan categorical funds, along
cost. Staff was able to leverage vendor donations ($2 million from Dell, $50K from
Google, and $85K from Arey Jones Educational Solutions) to maximize the impact
of this purchase. These donations reduced the District cost approximately 25%
below the current contracted price on Dell Chromebooks for a net cost of $220.45
per device. This deployment of Chromebooks enables elementary schools to provide
six computing devices per classroom. The additional units at the middle school
level lowers their student-to-modern device ratio to 2.8:1 or better. The IT Division
completed this deployment ahead of schedule and well in advance of the Florida