Page 17 - TIME NEWSLETTER - SUMMER 2025

TRIRIGA:

AN UPDATE ON INITIATIVES

Facilities Services Key Management
To enhance security and streamline key management across District
schools and facilities, the TRIRIGA team is excited to introduce a new Key
Management Module. This module will simplify and modernize how keys are
tracked, assigned, and returned by providing a centralized, digital system
that replaces outdated paper-based processes and scattered GoogleDocs.
Staff will be able to request, assign, and reassign permanent and temporary
keys more efficiently. The module also allows employees to acknowledge
receipt of keys digitally, ensuring greater accountability and reducing the
administrative burden on the Facilities Services Lock & Window Team.
Updates made in real time through TRIRIGA or the Key Assignment App will
make it significantly easier to track who has which keys and for how long.
Beyond simplifying day-to-day key handling, the module introduces new
features for managing vendor and temporary access. Authorized department
staff, designated as Key Inventory Controllers (KICs), can reserve keys for
third-party contractors and request keys for school or facility employees.
When higher-security keys are involved, these requests are securely tracked
and routed for necessary approvals. When keys are issued, staff can be
notified when returns are due, and administrators can run reports to better
understand key distribution. Ultimately, this new module helps protect
District facilities, saves time, and creates a more organized and transparent
key management system.

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