Page 121 - School Bus Operators and Attendants Handbook

POLICIES

11. As set forth in the Manual, employees may use electronic signatures through their District account
for certain forms and documents as approved by the Superintendent/designee.

12. Compliance. -- When using District technology resources, software applications, and databases, in
addition to adhering to the standards set forth above in Sections 3 and 4:

a. District employees must retain communications or information generated through a computer or
electronic device that meets the definition of a public record. Retention is required subject to the
District's Records Retention Schedule, records holds, and Florida law concerning public records,
and is explained in School Board Policy 2.041. These communications include but are not limited
to, email, text messages, instant messages, tweets, and similar instantaneous methods of
communication Employees shall not communicate through text messaging, instant messaging,
tweeting or other methods of instant electronic communication if the messages cannot be
retained as required by the District's Retention Schedule. Employees are allowed to
communicate transitory messages, as defined in the District’s Records Retention Schedule.

b. The willful and knowing unauthorized use, modification, alteration, dissemination, or destruction
of District information technology resources or data is considered a violation of this Policy and
the District may impose discipline, up to and including termination. The supervisor, including
through District procedures, may request reimbursement to the District for the actual cost of
damages from the employee. If the employee does not make payment, the School Board may
institute a civil action for damages to hold the employee liable. Moreover, this conduct may
constitute a computer-related crime punishable under Fla. Stat. Ch. 815.

c. All employees who have access to or may have access to personally identifiable student
information shall adhere to all standards included in the Family Educational Rights and Privacy
Act (FERPA), 20 U. S.C. § 1232g; the Individuals with Disabilities Education Act (IDEA) and its
regulations at 20 U. S.C. § 1417(c) and 34 C.F.R. § 300.623; Fla. Stat. §§ 1002.22 and 1002.221;
School Board Policy 5.50; and other applicable laws, rules, and regulations, as they relate to the
release of student information. Employees shall not use access to student records information
for personal gain and shall use and release student information only as authorized by law.

d. Intranet and Internet Resources, phones, voice mails, text messaging, instant messaging, tweets,
and email, when utilized, shall be used in performance of District business and shall not be used
to send defamatory, threatening, or harassing messages or those that are harmful to minors.
Employees shall not send communications where the meaning of the message, or its
transmission or distribution, would be illegal under state or federal statutes, federal regulations,
or state rules or the message or transmissions is unethical under or in violation of Fla. Stat. Ch.
112, State Board of Education Rules 6A-10.080 and 6A10.081, or School Board Policies, including
Policies 5.001, 5.002, 5.81 and 3.02.

e. Users shall utilize only hardware and licensed software that have been approved through the
following process: The technology will be submitted to the Technology Clearinghouse
Committee (TCC) for fact-finding, review and assessment. Then, the appropriate Division Chief or

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