Page 118 - School Bus Operators and Attendants Handbook

POLICIES

c. A centralized, standardized, and cost-effective wireless services contract shall be obtained
through a competitive procurement process. All cellular devices paid for with District funds,
or internal accounts, must be obtained and operated under the standard contract approved
by the School Board. Cellular devices purchased prior to the adoption of this Policy and
under existing contracts may remain under that contract until the existing term expires, and
then the number will be ported to the District carrier.

d. Every cellular device issued in the District must be approved in writing on District Cellular
Device Request Form PBSD 2317 (located at:
https://eformmidapp.palmbeach.k12.fl.us/lfserver/_2317) by the employee's Chief,
Director, Area Superintendent or Principal and justified as necessary for carrying out the
employee's responsibilities for the District. In an effort to reduce the number of cellular
devices, the District limits the use of cellular phones, and other cellular devices to only those
employees who meet three of the five conditions, as part of their official assigned duties, as
set forth below:

i. must routinely be immediately available to citizens, supervisors, or subordinates;

ii. must be available to respond to emergency situations;

iii. must be available to receive calls outside of regular working hours;

iv. must have access to necessary technology in order to productively perform job
duties in the field; or

v. must have limited or no access to a standard phone, or have no ability to use a
personal cell phone, if needed.

e. Each District cellular device must be placed on the most cost-effective plan under the
District's contract to satisfy the work-related needs of the particular employee. Each
school/department is responsible for the cost of the cellular devices and monthly service.

i. Orders for new cellular devices must be made through completing and following
the process detailed in Form PBSD 2317.

ii. Transfers and Cancellations - If an employee with a cellular device transfers to
another school/department or terminates employment, the supervisor must
immediately submit PBSD From 2317 requesting to the District's wireless contract
designee to cancel, suspend or transfer the service.

iii. The employee must immediately report lost, stolen or damaged cellular devices
to the supervisor and the Information Technology Service Desk (434-4100 or PX 44100)
to suspend or cancel service. If the cellular device contains District data, such as email,
the employee must immediately inform the Service Desk so that the information will be

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