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In Touch

With the CIO

Welcome to the 2023 New Year edition of Technology in Motion for Education.
I hope everyone was able to take some time off from their busy schedule
during the holidays and came back energized for the rest of the school year.
As we approach the tax filing season, we would like to remind our users again
By Deepak Agarwal about maintaining security awareness and the importance of keeping their
Chief Information Officer personal information safe. Cyber criminals have been very active world-wide

to obtain personal information using various methods, not limited to just email
phishing. Please remember to keep your guard up and remain especially
cautious for any email message that asks for your personal information or
login credentials.

Thanks to everyone for taking the online security awareness training in
FY23 to meet our state audit requirements. Our FY24 security awareness
training campaign is currently in progress. As of the end of Jan 2023, we are
In Touch with the CIO ............................. 2-3 approximately 70% compliant, and we hope the rest of our staff takes this
2022 - IT Division Year in Review .............. 4-7 important training to reach full compliance by the end of this school year. The
New Strategic Technology Plan Approved ....... 8 training enlightens employees on the best security methods to protect District
eSports in Palm Beach Schools .................... 9 data, covering topics including avoiding internet threats, protecting personal
Upgraded District Portal Soon To Deploy ...... 10 information, preventing phishing email attacks, and protecting personal and
Keeping You Safe with MFA ...................... 11 District devices.
Complete IT Security Awareness Course ....... 12 I’d like to list the completion of key initiatives and projects as a
Phishing Reminder ................................. 12 reflection of the Information Technology Division’s support for schools:
PMO Corner .......................................... 13 • 5 Year District Technology Plan: Completed a new 5 Year District
District Website Launched, Schools Next ...... 14 Technology Plan in support of and alignment to the new District strategic
Universal Student ID Project Update ............ 15 plan and priorities for student success.
VIPS to be Replaced ............................... 16
SIS Document Center Project Update ........... 16 • Internet Capacity Upgrade: Upgraded District-wide internet capacity to
100 Gbps to accommodate the increasing need for connectivity.
Student Record Subpoena Process Improved . 17
HR Case Management System Goes Live ...... 17 • Wi-Fi Access Points Upgrade for More Density: Successfully
Full Speed Ahead: Internet Upgrades ...... 18-19 upgraded Wi-Fi 6 Wireless Access Points installed at all high schools and
Other Infrastructure Projects .................. 18-19 10 elementary schools, with E-Rate approval and funding.
Employee Promotions and Moves ............... 20 • SIS Document Center: Planned and initiated a 2-year project to scan
Employee Retirements ............................ 21 all elementary student cumulative records into the Student Information
Employee Credentials ............................. 21 System (SIS).
Welcome New Employees .................... 22-23 • Completed the Elementary School Server Infrastructure upgrades.
Kudos ............................................. 24-26
• E-Rate: Internet, WAN/LAN switches, and Wireless Access Point
installations and new E-Rate filings with USAC/FCC for future funding
completed.

• Ongoing maintenance of the District schools’ 1:1 Chromebook initiative
(including device repairs and refresh).
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