Page 142 - Superintendent Annual Report 24-25

FINANCE DIVISION ACCOLADES AND ACCOMPLISHMENTS

Accounting Department
The Accounting Services Department received the Government Finance Officers Association (GFOA) Certificate
of Achievement for Excellence in Financial Reporting for 34 consecutive years. This prestigious award recog-
nizes the department’s commitment to high standards of governmental accounting and financial reporting. The
department was honored with the Association of School Business Officials (ASBO) Certificate of Excellence in
Financial Reporting for 27 consecutive years, highlighting its long-standing dedication to financial transpar-
ency and integrity.

Budget Department
The Budget Department’s commitment to sound financial planning has been recognized with the ASBO
Meritorious Budget Award for eight consecutive years. This award acknowledges proficiency in developing and
presenting a comprehensive and understandable budget documentation. Furthermore, innovative practices in
financial planning have earned the department the GFOA Best Practices in School District Budgeting recognition
for 23 consecutive years, showcasing leadership in effective budget management within the District.
Enterprise Resource Planning and Payroll

In FY25, the Enterprise Resource Planning (ERP) team undertook a significant initiative to improve the
District’s PeopleSoft system. This involved a comprehensive upgrade to the latest Oracle release, implemented
to improve system performance, functionality, security protocols, and compliance with evolving regulatory
requirements. Projects included implementing a streamlined employee onboarding process to simplify payroll
elections, benefits enrollment procedures, and access to mandatory training classes for new hires. To further
support employees, the team introduced automated notifications to proactively assist in the benefits enroll-
ment process, ensuring successful completion.
In collaboration with the payroll team, the ERP team also:

• Improved payroll processing procedures and underlying system processes, aiming for greater efficiency
and accuracy.
• Enhanced the recruiting worklist to better manage candidates, facilitate more precise communication
with applicants, and optimize human resource functions.
• Streamlined the ePerformance employee review process to provide a more user-friendly experience.
• Implemented further improvements to school safety compliance, including enhancements to drill
tracking and School Environmental Safety Incident Reporting (SESIR) verification.
• Established a general work center dedicated to exception reporting to offer a centralized point for
simplified navigation within the system and enhance access to critical information.
• Increased the efficiency of financial operations by streamlining Accounts Receivable payment entries
and automating the payment application process, which reduced manual effort and increased accuracy.

Purchasing Department
The Purchasing Department’s commitment to best practices and efficiency was recognized with the prestigious
Best Practice Award from the Florida Association of Public Procurement Officials, Inc. This award was granted
for the District’s innovative marketplace platform. In FY25, the District platform strategically promoted price
compliance by providing schools and departments with direct access to supplier-provided catalogs, ensuring
that purchases align with established discounts and agreements secured through bid awards. Additionally, the
District marketplace significantly streamlined the approval process by integrating front-end approvals directly

142 SUPERINTENDENT ANNUAL REPORT