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IT PMO INTERNS

REVAMP PMO

CENTER OF EXCELLENCE

The IT PMO summer interns
2023 EDITION are typically given a project to
manage during their time here,
helping them better understand the
concepts of Project Management
and the methodologies employed
to successfully plan, implement,
and close projects. This year, the
IT PMO interns, Daniella Salazar
SDPBC and Ethan Mangaroo, were tasked
PROJECT MANAGEMENT with cataloging the current Project
Management Center for Excellence,

GUIDEBOOK deployed by the IT PMO three years
ago, and using PM processes to
identify content that needed to be
updated, added or replaced. The
interns created an initiation document
and interviewed the Director and
Manager to understand project
requirements and expected outcomes.
The interns held a kick-off meeting,
complete with slides explaining the
benefits, project scope, stakeholders,
deliverables, risks, and schedule.
District Strategic Initiative Weekly meetings were scheduled to
EDUCATE, AFFIRM, AND INSPIRE gauge progress and included agendas
and follow-up meeting notes. By
Supporting Strategic Theme D creating an inventory Google Sheet,
COMMITTED & IMPACTFUL EMPLOYEES the interns were able to receive
guidance from the team on which
elements needed updating, to stay as-
is, added, or retired. The suggestions
from the team went through a review
and approval/modification process by the Director to arrive at the final list of
suggested changes.

Due to the short period of time the interns were here, we limited the scope
to documenting the changes to be made - a subsequent phase is underway
to implement the approved changes this fall. Changes include an updated
Project Management Guidebook, adding Agile/Lean methodologies,
converting many documents from MS Office to Google Workspace, and
adding new project templates. We look forward to a relaunch of the Project
Management Center for Excellence this fall with new and updated content
- this was only made possible by the dedication and hard work
of our 2023 IT PMO Summer Interns!

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